Order Search

An order search is any search for which an order identifier has been included and therefore attached to each search parameter. The user can open an order directly from an input search screen or after viewing the output results of an investigative search.

The difference between investigative and order searches are that more search qualifiers and the search types help to retrieve data or define future processing of the order. Additional information relating to a search parameter can be retrieved with an order search. In some cases, both investigative and order searching allow the user to search multiple parameters simultaneously.

 

Note: Orders can be opened by entering an Order number in the Order panel prior to submitting the search, or by clicking the Add button in the results screen.

 

Opening an Order

Order information must be entered in the "Order" panel fields to open an Order. As the user types information into the Order or Title Officer fields, the information is added under the Search Parameter toolbar. The data entered in the Comment field is only added to the Name Search Parameters List if there is Order or Title Officer information present.

When an Order Number is present, the "Permit Datedown" checkbox is visible in the "Name Search" panel.

The "Recall Order" button recalls the last order information that was entered from this, or any other search index. This allows users to add Title and Tax search parameters to the same order number without retyping the order information.

To remove entered order information, click the "Clear" button on the Application toolbar.

All of the functions associated with the Upper Court Name service can be accomplished by using the keyboard alone. This allows the user to use the Tab key to change the application's focus, the Spacebar to modify checkboxes and select buttons, and the arrow keys to change the selection of radio buttons.

The results screen will contain search output similar to the following:

 

HEADER

DESCRIPTION

Type

The report header found at the top of the output results, which contains the type of service, specifies whether the search results are for an Investigative or Order search, the Order number, the Title Officer, and the Comment.

The gray section of the header includes the search time, # of records, Company and User ID information, and County searched.

Search Summary

This group header contains the Plant Information and Search Information.

Plant Information consists of:

Plant - The date on the left is the last date that has been certified as having the full day's recordings added to the Title plant.

Inst - The document number of the last document added to the Title plant.

Thru - The latest day that the recordings are in the Title plant, but all of the documents recorded that day are not in the Title plant.

Court House - Latest date of court documents recorded.

 

Search Information consists of:

Parameters Used - All parameters entered in the Search Parameters group box in the search screen.

Search - Information entered in the Qualifiers group box in the search screen.

Settings - Options settings selected or default settings used in this search.

Parameter Entered

This group header contains the parameters entered in the Search Parameters group box in the search screen.

Auto Chain

This group header displays the property chain (auto chain) if found.

This is a default field set up at the county, company, and user levels. This search qualifier determines whether or not to report the history of the parcel (property chain) and designates how property split information in the property chain is retrieved. If the county has Auto Chain records and the company has access to them, then users can choose one of the following options:

·         Entire; display chain and search all properties in the chain

·         Backward; display chain and search only the backwards chain properties

·         Forward; display chain and search only the forwards chain properties

·         Prev Sub; display chain and search to previous/underlying subdivision property

·         Display; display everything, but search only this property

·         None; do not display property chain; search specified property only

·    1st Underlying General; display chain and search to the 1st underlying general property (Arb or underlying subdivision). This applies to Arb searches only.

 

Check with the Customer Service Representative (CSR) to see which of the Auto Chain options apply to specific counties and companies. This field does not display unless the company has chosen the Auto Chaining feature of Data Trace.

 

Generated Parameter

This group header displays parameters generated from the auto chain (see auto chain options described above).

 

Searched Parameter

 

This group header contains the parameters that the chain of title is for.

Adjoining Property Starters

This group header contains property starters for adjoining lots.

This search qualifier allows a search of surrounding alpha, numeric, and alphanumeric lots for a starter when a lot is searched without a lot suffix, sub lot, or thru lot. Select Yes to search 10 lots up and 10 lots down from the specified legal. Select No to search only the specified lot for a Starter/Base. 

Select Limited to search for the most recent starter of the searching company and permitted companies that you share starters with. The Limited option also searches the adjoining lots (10+/10-) for the most recent starter of the searching company and permitted companies.

 

Title Chain

This group header contains the title chain for the Title Service searched.

·     Maps and Subdivision will display as Lot, Block, Book, and Page

·     Arbs will display as Arb and Hi Arb

·     Sectional will display as Sec Twn Rng Qtr

After reviewing the title search results and depending on the report screen, a user can do one of the following: